Pilot
Prove ROI on one workflow in two weeks.
- One workflow, scoped in a half-day discovery
- Built & deployed in 2 weeks flat
- 30 days of operation included
- Written success metric in the SOW
- If we miss it, the next 30 days are on us
Dallas, TX · Front desk, handled
Your front desk can't
answer the phone and the patient in the chair.
An AI receptionist for dental and med spa practices in Dallas that answers every new-patient call in seconds, fills last-minute cancellations from your ASAP list, and runs recall and reactivation automatically — so a busy front desk stops costing you high-value patients.
01 / The problem
Right now your practice is losing new patients to a ringing phone.
You don't need more marketing. You need to answer the high-value calls your front desk can't get to.
01
New-patient calls go to voicemail while the desk is with a patient
A new patient is worth thousands in lifetime value — and they're calling three offices off Google. If yours sends them to voicemail because the desk is checking someone out, they book the one that picked up.
02
Holes in the schedule never get filled
A cancellation at 9am leaves a $1,200 hole at 2pm. Working the ASAP list takes an hour on the phone nobody has, so the chair sits empty and the production walks out the door.
03
Recall and reactivation never get worked
Hundreds of patients overdue for a cleaning or lapsed entirely sit in your practice management software. Nobody has time to call them, so they drift to the practice that does.
02 / Process
Three steps. Live in 14 days. Month-to-month.
No long-term contracts. No build fee on top of monthly. You own the code. We do the heavy lifting.
▌ Step 01
Week 1
We map your workflow
A working discovery call. We sit with your office manager and document exactly how leads, jobs, and paperwork flow through your business today.
▌ Step 02
Weeks 2–3
We build your agent
We build, test, and wire the AI agent into your phone system, CRM, and inbox. You see it running with real test calls before we hand it to your team.
▌ Step 03
Ongoing
We run it for you
We monitor, tune, and improve the agent every month. Single monthly invoice. Cancel any time. You always own the code.
03 / What the agent does
Four jobs your front desk shouldn't be doing by hand.
Specific, measurable workflows — not a chatbot, not a buzzword.
01
24/7 new-patient intake
Every call answered in under 5 seconds — captures reason for visit, insurance, and contact details, and books straight into your PMS. New patients never hit voicemail again, day or night.
02
Cancellation & ASAP fill
The moment a slot opens, the agent works your short-call list by text and voice until the chair is filled — recovering the production a last-minute cancellation used to cost you.
03
Recall & reactivation engine
Works your overdue-hygiene and lapsed-patient lists every week — call, text, email — until each patient rebooks or opts out. Stops silent attrition you never see.
04
Insurance verification & reminders
Collects insurance details, runs eligibility checks before the visit, and sends confirmations and reminders that measurably cut no-shows.
04 / Pricing
Priced around outcomes. Not hours.
Three tiers. The exact tier gets scoped during discovery so you're never quoted a range you don't fit.
Starting at$2,500 / month· exact scope set in discovery
Single Workflow
Default graduation path from the pilot.
- One production agent we operate 24/7
- Monthly tuning sprint + dashboards
- Weekly office hours with our team
- Volume bands by calls / docs / leads
- Month-to-month, 30-day notice to cancel
Portfolio
Three or more agents under one retainer.
- Everything in Single Workflow, plus:
- New agent every quarter — no build fee
- Dedicated Slack · 4-hr response SLA
- Quarterly on-site week — we fly in
- Annual commitment · 15% off prepay
Same on every tier
You own everything
Code, prompts, eval suite, agent personas, infrastructure-as-code. We deploy on your cloud accounts where possible. Fire us, you keep the running system.
Usage costs pass through at cost
LLM tokens, Twilio minutes, ElevenLabs voices, OCR APIs — forecasted up front, receipts shared monthly. We don't mark them up.
Texas operator discount
Texas-HQ'd businesses under $5M revenue get 20% off the first pilot. Non-profits the same. We're built in DFW and we mean it.
05 / FAQ
Questions dental & med spa practices ask before they sign.
Yes. We sign a BAA, patient data stays on infrastructure you control, access is logged, and we never use your patient data for any training. We'll walk through the full architecture and safeguards in discovery before anything goes live.
Yes — those are the practice management systems we connect to most often for DFW dental offices. For med spas we integrate with Boulevard, Mangomint, and Aesthetic Record. The agent reads your live schedule and books, reschedules, and updates patient records in real time.
We tune the voice and script for your practice before launch and you sign off on call recordings during pilot. Most patients can't tell. If anyone asks for a human, the agent transfers cleanly to your front desk.
Multi-channel confirmations (text and voice) at the intervals that work for your patient base, automatic rescheduling when someone can't make it, and instant backfill of the open slot from your ASAP list. Most practices see no-shows drop within the first month.
Cancel any month. Because you own the code, you can keep running it yourself, hand it to another vendor, or shut it off. No clawback, no termination fee.
06 / Get started
Ready to stop losing new patients to voicemail?
15 minutes. We'll show you exactly what a front-desk agent would do for your practice — then you decide if it's worth piloting.
Want the playbook first? Read the Dental & Med Spa field guide.