Pilot
Prove ROI on one workflow in two weeks.
- One workflow, scoped in a half-day discovery
- Built & deployed in 2 weeks flat
- 30 days of operation included
- Written success metric in the SOW
- If we miss it, the next 30 days are on us
Texas · Pre-construction & operations
Clear the RFQ backlog.
Unify sub comms.
AI automation for commercial construction firms in Texas that intakes and triages every RFQ within the hour, unifies fragmented subcontractor communication, and tracks submittals and RFIs without a spreadsheet — so your pre-con and ops teams scale without more headcount.
01 / The problem
Right now your commercial firm is losing margin to admin work software should be doing.
You don't need a bigger pre-con team. You need to stop running pre-construction out of email and Excel.
01
RFQ intake is sitting in inboxes
An RFQ lands at 4pm Friday. Nobody opens it until Tuesday. By then your estimators are scrambling, the bid quality drops, and your win rate quietly slides.
02
Subcontractor communication is fragmented
Different sub, different channel, different thread. Nobody has the full picture and the same question gets asked three times across two trades.
03
Submittals and RFIs live in spreadsheets
The submittal log is a column-misaligned tab everyone fights over. Items go late, the architect pings the owner, and your team finds out from the owner instead of the system.
02 / Process
Three steps. Live in 14 days. Month-to-month.
No long-term contracts. No build fee on top of monthly. You own the code. We do the heavy lifting.
▌ Step 01
Week 1
We map your workflow
A working discovery call. We sit with your office manager and document exactly how leads, jobs, and paperwork flow through your business today.
▌ Step 02
Weeks 2–3
We build your agent
We build, test, and wire the AI agent into your phone system, CRM, and inbox. You see it running with real test calls before we hand it to your team.
▌ Step 03
Ongoing
We run it for you
We monitor, tune, and improve the agent every month. Single monthly invoice. Cancel any time. You always own the code.
03 / What the agent does
Four jobs your office shouldn't be doing by hand.
Specific, measurable workflows — not a chatbot, not a buzzword.
01
RFQ intake & triage
Every RFQ that hits your inbox gets parsed, classified, prequalified against your go/no-go criteria, and routed to the right estimator within the hour with a recommended action.
02
Submittal & RFI tracker
Replaces the spreadsheet. Logs every submittal and RFI, pings the responsible party before they're late, and escalates to the PM when something's at risk of holding up a trade.
03
Unified sub communication
Pulls every call, text, and email from each sub into a single project record so anyone on the project can see the full thread without hunting across inboxes.
04
Bid follow-up engine
Every bid you send gets a structured follow-up sequence with the owner and GC until it's awarded, declined, or stale. Win-rate data falls out the other side.
04 / Pricing
Priced around outcomes. Not hours.
Three tiers. The exact tier gets scoped during discovery so you're never quoted a range you don't fit.
Starting at$2,500 / month· exact scope set in discovery
Single Workflow
Default graduation path from the pilot.
- One production agent we operate 24/7
- Monthly tuning sprint + dashboards
- Weekly office hours with our team
- Volume bands by calls / docs / leads
- Month-to-month, 30-day notice to cancel
Portfolio
Three or more agents under one retainer.
- Everything in Single Workflow, plus:
- New agent every quarter — no build fee
- Dedicated Slack · 4-hr response SLA
- Quarterly on-site week — we fly in
- Annual commitment · 15% off prepay
Same on every tier
You own everything
Code, prompts, eval suite, agent personas, infrastructure-as-code. We deploy on your cloud accounts where possible. Fire us, you keep the running system.
Usage costs pass through at cost
LLM tokens, Twilio minutes, ElevenLabs voices, OCR APIs — forecasted up front, receipts shared monthly. We don't mark them up.
Texas operator discount
Texas-HQ'd businesses under $5M revenue get 20% off the first pilot. Non-profits the same. We're built in DFW and we mean it.
05 / FAQ
Questions commercial firms ask before they sign.
Yes — those are the four we connect to most often. The agent reads from and writes to project records, submittals, RFIs, and daily logs. If you use Viewpoint, Trimble, or something else, we'll wire it up during discovery.
Yes. It recognizes regular subs, knows which projects they're on, and routes calls to the right PM or super. For new subs it captures contact info, trade, and reason for the call and logs it against the project.
Data stays on infrastructure you control. We don't use your project data for any training. Pre-bid pricing, owner notes, and sub quotes never leave your environment. We'll walk through the architecture in discovery.
Under one business hour from inbox arrival to estimator assignment. Most under 15 minutes. You'll see the timestamps in weekly reporting.
Cancel any month. Because you own the code, you can keep running it yourself, hand it to another vendor, or shut it off. No clawback, no termination fee.
06 / Get started
Ready to scale pre-con without adding headcount?
15 minutes. We'll show you exactly what a commercial construction agent would do for your firm — then you decide if it's worth piloting.
Want the playbook first? Read the Commercial Construction field guide.